Prerequisites
Before setting up the Yield Manager, you need an active Reservit account with API access enabled and a valid API key with at least read access to reservations, rooms and rates, and write access to rates. You also need an active ItReserve Yield Manager subscription and access to your ItReserve module dashboard. If you have not yet connected your Reservit API key to ItReserve, complete the Reservit API setup guide first.
Step 1 — Connect Yield Manager to Reservit
Open your ItReserve module dashboard and navigate to the Yield Manager section. If you have already completed the API setup guide, your Reservit connection should be active. Verify this by checking the Connection Status indicator at the top of the Yield Manager settings page — it should show Connected in green.
If the connection status shows Disconnected or Pending, navigate to Settings and then Reservit Connection to re-enter your API credentials. Once connected, the Yield Manager will perform an initial data sync, pulling your room types, existing rate plans and the current occupancy picture from Reservit. This initial sync typically takes between two and five minutes. You will see a notification when the sync is complete.
Step 2 — Configure Base Rates
Base rates are the reference point from which the Yield Manager calculates all price adjustments. For each room type in your Reservit account, you need to set a base rate in the Yield Manager that represents your standard published rate — your best available rate (BAR) at typical demand.
Navigate to the Room Types section of the Yield Manager dashboard. You will see each room type imported from Reservit listed here. For each room type, enter the base rate in EUR. You can set different base rates by season if your property has distinct high and low seasons — use the seasonal calendar to define date ranges and the corresponding base rate for each. If you do not have seasonal variation, a single year-round base rate per room type is sufficient to get started.
The base rate you enter here does not override your existing Reservit rate plans. It is used internally by the Yield Manager as the reference for calculating upward and downward adjustments. The rates pushed back to Reservit will be your base rate modified by whatever pricing rules are triggered.
Step 3 — Set Occupancy Thresholds
Occupancy thresholds define the demand levels at which the Yield Manager triggers rate changes. The Yield Manager calculates your property's occupancy for each future date based on confirmed reservations in Reservit, then compares that occupancy figure against the thresholds you set to determine which pricing rules to apply.
Navigate to Thresholds in the Yield Manager settings. You will see a default set of four thresholds: Low (below 40%), Moderate (40–69%), High (70–84%), and Peak (85% and above). You can adjust these percentage boundaries to match your property's specific demand patterns. A 30-room city hotel with strong weekend business may want tighter thresholds — for example, setting Peak at 75% — because it typically sells out quickly on Friday and Saturday nights. A 60-room resort with a longer booking window may keep the default thresholds or set Peak higher, at 90%.
You can also set a horizon-based modifier: the Yield Manager can apply more aggressive rate increases for dates within 14 days (shorter booking window, more urgent demand) and more conservative increases for dates 60-plus days away (where the demand picture is less certain). Enable the Horizon Modifier toggle if you want this behaviour and configure the modifier percentages.
Step 4 — Define Pricing Rules
Pricing rules link occupancy thresholds to rate adjustments. For each threshold, you define the percentage by which the Yield Manager should modify your base rate when occupancy for a given date falls within that threshold. Navigate to Pricing Rules and review the default rule set, which provides a starting point based on common hotel revenue management practice.
A typical starting rule set looks like this: at Low occupancy (below 40%), apply a 10% reduction to base rate; at Moderate occupancy (40–69%), hold the base rate with no adjustment; at High occupancy (70–84%), apply a 15% increase; at Peak occupancy (85% and above), apply a 25% increase. These are starting points — your property's optimal rule set will depend on your guest price sensitivity and competitive set.
In addition to rate percentage adjustments, each rule can optionally trigger rate plan availability changes. For example, at Peak occupancy you may want to automatically close your cheapest promotional rate plan and open your minimum-stay-required rate plan. Configure these optional actions using the Rate Plan Actions section within each rule. The Yield Manager will push rate plan open and close instructions to Reservit via the API when the relevant occupancy threshold is triggered.
Step 5 — Test a Pricing Rule
Before the Yield Manager begins making live rate changes to your Reservit account, run a test simulation. Navigate to the Simulation tab in the Yield Manager dashboard. Select a date in the next 30 days for which you have confirmed reservations. The Simulation tool will show you the current occupancy for that date (based on Reservit data), which threshold that occupancy falls into, and what rate change the Yield Manager would apply to each room type if live execution were enabled.
Review the simulated output carefully. If the rate adjustment appears much larger or smaller than expected, revisit your base rates, threshold boundaries and rule percentages. Run simulations for several dates across your booking horizon — a date with low occupancy, one with moderate occupancy and one close to your peak threshold — to verify that the rules behave as intended across the full demand range.
Once you are satisfied with the simulation results, return to the Yield Manager settings and enable Live Mode. From this point, the Yield Manager will execute rate changes automatically on the configured schedule — by default, twice daily at 07:00 and 18:00 CET.
Step 6 — Review the Pricing Log
The Pricing Log records every rate change the Yield Manager has executed, including the date for which the rate was changed, the room type, the occupancy that triggered the change, the previous rate, the new rate applied, and the time the change was pushed to Reservit. Navigate to Pricing Log in the Yield Manager dashboard to access this view.
Review the log regularly during the first two weeks of live operation. Look for any changes that appear unexpected — for example, rates being adjusted on dates where you did not expect demand to be high, or adjustments that are larger than intended. If you find unexpected entries, check whether the occupancy data Reservit has returned for those dates is correct, and whether your threshold boundaries and rule percentages are calibrated as you intended.
The Pricing Log is also useful for auditing and reporting. If a guest questions a rate charged on a specific stay, the log confirms whether the Yield Manager made a rate change for that date and what the occupancy conditions were at the time.
Step 7 — Adjusting Rules Over Time
Your initial rule set is a starting point, not a permanent configuration. As you accumulate occupancy and rate data, you will gain a clearer picture of how demand moves for your property across different dates, seasons and days of the week. Review your pricing rules at least monthly during your first three months of operation and quarterly thereafter.
Key adjustments to consider over time include: refining threshold boundaries based on observed demand patterns, adjusting base rates to reflect changes in your market, adding seasonal modifiers if certain months behave distinctly from your default rules, and enabling or disabling the Horizon Modifier based on whether short-window bookings at your property behave differently from advance bookings.
If you are also using the ItReserve Analytics Board, you can cross-reference RevPAR performance month-over-month to assess whether your yield management rules are improving your revenue outcomes. RevPAR growth at broadly stable occupancy is a reliable indicator that rate management is working effectively.